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Bid Title: Heating, Ventilation, and Air Conditioning Maintenance Services (3 years)
Category: Construction
Status: Closed




NOTICE IS HEREBY GIVEN by the City of Dixon that sealed bids will be received by the City Clerk at City Hall, 600 East A Street, Dixon, California on Thursday, May 31, 2018, until 3:00 p.m. at which time all bids will be publicly opened and read by the City Clerk.  All bids will be considered for award by the City of Dixon City Council at their regular meeting on Tuesday, JUNE 12, 2018, for the following project: 



(PROJECT #2018-07)


The work is located at various City-operated facilities in the City of Dixon, Solano County.


The City is seeking a qualified contractor to provide city-wide HVAC maintenance services at the locations shown on the location map (Exhibit B).  The requested services include: monthly, quarterly, semi-annual and/or annual routine and preventative maintenance; minor repair/replacement of electrical mechanical equipment; and emergency work. Minor repairs are any repairs or component replacement less than $1,000, including parts and labor. Bidders should factor these repairs into the annual cost of each facility.

Services provided under this contract shall include the following provisions:

  • Monthly, quarterly, semi-annual and annual routine and preventive maintenance services on an ongoing basis;
  • Response and corrective action to all daytime emergency services requests within 2-hours weekdays, weekends, and holidays;
  • Verification to City staff that emergency work has been completed;
  • Warranty service for any and all equipment and materials provided by the contractor;
  • Advanced notification to City staff of planned services that result in disruption to day-to-day City activities so that scheduling for after business hours may be necessary at no additional cost to the City;
  • Submission to City staff of written reports of monthly, quarterly, semi-annual and annual preventive maintenance inspections (Electronic reporting is acceptable);
  • Professional and diligent performance of agreement requirements;
  • Implementation of the latest state of the art procedures for scheduling, reporting, inspecting and maintaining the various systems.

All work is to be done in accordance with said Plans and Specifications.  A copy of the Plans and Specifications, including the Contract Documents, may be obtained by logging on or by calling BPXpress Reprographics at (916) 760-7281. Bid sets may be obtained for a non-refundable price of $25 (additional fee if mailed).  All bidders must purchase a complete bid set from BPXpress Reprographics in order to be considered responsive and to receive addenda notifications.

The quantities given in the Proposal and Contract forms are approximate, being given as a basis for the comparison of bids only, and the City does not expressly, or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work or to omit any portion of the work, as may be deemed advisable or necessary by the City Engineer.

If you desire a copy of the plan holders list, log on to or call BPXpress Reprographics at (916) 760-7281.  If you have questions regarding this project, call Dave Horigan at (707) 678-7051, ext. 4101.



A mandatory pre-bid meeting is scheduled for 9:00AM on Thursday, May 17, 2018 at the City Municipal Service Center, 285 East Chestnut Street.  All interested contractors should contact Dave Horigan, Parks and Building Maintenance Supervisor, at (707) 678-7051 extension 4101 to confirm attendance.

Bids are due no later than Thursday, MAY 31, 2018, 3:00 p.m. in the office of the City Clerk at City Hall, City of Dixon, 600 East A Street, Dixon, California 95620.  At said time and place the bids shall be publicly opened, examined, and declared by the City Clerk.  Bidders are invited to attend the bid opening.  The City reserves the right to reject any and all bids, waive any irregularity or informality in the bids, to make any award in what it alone deems to be in the best interest of the City, and to reject the bid of any bidder who has been delinquent or unfaithful in any former contract with the City of Dixon.

Each bid submitted to the City Clerk must be clearly marked on the envelope as follows:

“Proposal for Heating, Ventilation, and Air Conditioning Maintenance Services Project #2018-07 to be opened at 3:00 p.m., Thursday, MAY 31, 2018”

Each bid must be submitted using the City of Dixon forms provided in the Bid materials.  Bids may be withdrawn at any time prior to bid opening.  A City of Dixon business license is required prior to award of the project.


All bidders shall be licensed under the provisions of the Business and Professions Code to do the type of work contemplated in the Project.  In accordance with Public Contract Code section 3300, the City has determined that a C-20 State contractor’s license is required for this project.  Failure of the bidder to obtain proper and adequate licensing for an award of the contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

In addition, the Contractor shall ensure that all workers, including workers employed by subcontractors, are properly trained and certified for the type of work they are performing throughout the term of the project.


Pursuant to Section 1770 et seq. of the California Labor Code, the successful bidder and all subcontractors shall pay not less than the rate of per diem wages as determined by the Director of the California Department of Industrial Relations.  The prevailing rate and scale of wages of this contract is the determination made by the Director of Industrial Relations as applicable to Solano County.  A copy of the Determination is on file at the office of the City Clerk.

The Contractor shall, in the performance of the work and improvements, conform to the Labor Code of the State of California and other laws of the State of California applicable hereto.

Pursuant to Section 1770 et seq. of the California Labor Code, the daily penalty for failure to comply with prevailing wage shall be an amount not to exceed two hundred dollars ($200).  Additionally, the minimum penalty on each calendar day, for each worker paid less than the prevailing wage rate, may not be less than forty dollars ($40), and eighty dollars ($80) if the contractor or subcontractor has been assessed a penalty within the previous three years for failing to meet its prevailing wage obligations on a separate contract.  A willful prevailing wage violation shall be assessed a penalty of between thirty dollars ($30), and one hundred twenty dollars ($120).

The work covered by this agreement is a “public work” as that term is defined in California Labor Code, Division 2, Part 7, and Chapter 1.  Bidders are advised that if they intend to use a craft or classification not shown on the general wage determination, they shall be required to pay the wage rate of that craft or classification most clearly related to it as shown in the determinations.


The City of Dixon is committed to the principle of equal employment opportunity and values diversity among all our team members. The City does not discriminate in employment decisions on the basis of race, color, religion, sex, sexual orientation, national origin, veteran status, disability, age, marital status, medical condition, or any other legally protected status. We welcome and encourage you to assign your qualified minority, female, veterans, and disabled clients to meet our staffing needs.



All proposals shall be accompanied by a cashier’s or certified check payable to the order of the City of Dixon amounting to ten percent (10%) of the bid and the additive or deductive items listed in this notice, or by a bond in said amount and payable to said City, signed by the bidder and a corporate surety authorized to transact surety business in the State of California.  A bond given as security for a bid shall be on the form enclosed with the bid documents.  Said check shall be forfeited or said bond shall become payable to said City in case the bidder depositing the same does not, within 10 days after written notice that the contract has been awarded to said bidder, enter into a contract with the City on the form enclosed with the Contract Documents, and provide the required bonds and evidence of insurance.  Each bid must also be accompanied by a non-collusion affidavit executed by the bidder that is in the form required by Public Contract Code Section 7106.


The successful bidder shall be required to furnish the City with a certificate of insurance, a performance bond, and a payment bond in an amount of one hundred percent (100%) of the Contract Sum and insurance certificates as required by the Specifications.  The Payment and performance bonds shall be on forms included with the Contract Documents.

Pursuant to Section 23300 of the California Public Contract Code, the Contractor may substitute securities for any money held by the City to ensure performance of the contract.  At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City or with a state or federally chartered bank as an escrow agent, who shall return such securities to the Contractor upon satisfactory completion of the contract.  Deposit of securities with an escrow agent shall be subject to written agreement in accordance with the provisions of Section 22300.  The City shall not certify that the contract has been completed until at least 35 days after the recordation of a Notice of Completion with the County Recorder.  Securities eligible for investment under this section shall be limited to those listed in Section 16430 of the California Government Code, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon by the Contractor and the public agency.

Failure of a successful bidder to execute a contract and submit all of the required documents shall result in forfeiture of the bidder’s bond in accordance with California Public Contract Code (CPCC) 20172.  Such required documents include, but are not limited to, a payment or labor and materials bond in an amount of at least 100 percent of the amount payable by the terms of the project contract and that satisfies the requirements of California Civil Code Section 3248, and a performance bond in an amount of at least 100 percent of the amount payable by the terms of the contract.  All project bonds must be executed by an admitted surety insurer in accordance with applicable law and acceptable to the City.


The payment and performance bonds, and the bidder’s bond if submitted, must be accompanied by a certificate of authority from the County Clerk of the County of Solano, State of California, as an admitted surety by the Insurance Commissioner, authorizing the insurer to transact surety insurance in the State of California, and that the authority has not been surrendered, revoked, canceled, annulled, or suspended.  In lieu of the certificate of authority from the County Clerk, a printout from the State Department of Insurance, web site (, indicating that the company is an admitted insured, will be acceptable.



Each bid must include an accurate bidder’s questionnaire properly completed on behalf of the bidder and signed by a representative authorized to bind the bidder.  The City will use the information contained in the bidder’s questionnaire and information obtained from references listed in the bidder’s questionnaire to determine whether, pursuant to applicable law, a bidder is deemed a responsible bidder for purposes of the project.  The information provided in a bidder’s questionnaire may, in itself, be sufficient to support a determination that a bidder is non-responsive.

Projects with an Engineer’s estimate equal to or exceeding $250,000 require that the contractor provide a certified statement of hiring from the State of California Division of Apprenticeship Standards Approved Joint Apprenticeship Programs that have graduated at least five (5) apprentices each consecutive year for the five (5) years immediately preceding submission of the bid proposal. 

By submitting a bid in response to this notice inviting bids, the bidder shall be conclusively deemed to have read, understood and agreed with all of the information and materials contained in the bid documents, including but not limited to the contract, the General Provisions, the Special Provisions, the required indemnification obligation, the required nature and amount of insurance and the endorsements and certificates evidencing said insurance.  If a bidder has any problems in understanding or accepting any of the terms and/or conditions specified in the bid documents, said bidder must contact the City Clerk within five (5) calendar days of bidder’s receipt of the bid documents.  Otherwise, it will be presumed that bidder agrees with, understands, and has read all the bid documents specified above.

Dated: May 1, 2018

Publication Date/Time:
5/1/2018 12:00 AM
Closing Date/Time:
5/31/2018 3:00 PM
Submittal Information:
Submit to City Hall, 600 East A Street, Dixon, CA 95620
Bid Opening Information:
3:00 PM May 31, 2018
Pre-bid Meeting:
5/17/18 at 9:00AM
Contact Person:
For questions, please contact Dave Horigan, Building Maintenance Supervisor, at (707) 678-7051 extension 4101.
Please contact Dave Horigan, Parks and Building Maintenance Supervisor at (707) 678-7051 extension 4101, to confirm mandatory pre-bid meeting attendance.
Download Available:
Please see bid documents.
Related Documents:

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